Hello from the Mission Possible Team!

Dear Nonprofit Trailblazer,

Welcome to this week’s issue of Mission Possible, your guide to navigating the nonprofit world with smart, time-saving tools, brought to you by Advancement Adventures.

This week, we’re calling out a silent productivity killer in most nonprofits:
Trying to do everything manually.

You’ve got too much to do, too little time, and too few hands. That’s why we’re giving you tools and workflows that automate the annoying (read: administrative) stuff - so you can stay focused on what matters: your mission.

Mission Brief

This week, we’re zeroing in on how to make the most of your limited and precious time. Below are: 3 admin tasks you can automate and save time with today.

1. Donor Management & Follow-Ups

Use MailMaestro to generate polished, personalized donor emails in bulk. It connects with Outlook and automates thoughtful follow-up messages.

→ Use to: Send a batch of thank-you emails for a Giving Tuesday campaign, each customized by gift level and tone.

2. Board & Meeting Recaps

Fireflies.ai records Zoom meetings, transcribes them, and auto-generates action items + highlights.

→ Pro move: Forward the recap to your board within 10 minutes of your meeting ending. Boom - instant accountability.

3. Automated Social Media Scheduling

Ocoya combines AI content creation with post scheduling (think Canva + Buffer + Copy.ai in one).
It even writes the captions and generates images.

→ Bam! Queue up 30 days of nonprofit social content in under 1 hour.

Map to Success

Free Tools to Free Up Your Time

✅ 1. Automated Donor Emails

Use Mailmeteor – a free Gmail add-on for personalized mass emails.

• Upload a Google Sheet with names and donation amounts

• Write one thank-you template

• Mailmeteor customizes and sends each message individually
  🎯 Perfect for post-campaign thank-yous or updates.

✅ 2. Meeting Notes & Action Summaries

Try Fireflies.ai – record and auto-transcribe your Zoom or Google Meet calls.

• Search for keywords

• Auto-generate action items and summaries
  🎯 Great for board meetings, volunteer planning, and debriefs.

✅ 3. Social Media Captions

Use Copy.ai Free Plan – generate Instagram, Facebook, and LinkedIn posts.
Prompt it with: “Write 3 upbeat social captions for a nonprofit supporting after-school tutoring.”

🎯 Plan a week of posts in 10 minutes.

For more tips on writing strong prompts, visit us at www.advancementadventures.com

Campfire Question

Q: “What’s a free, easy way to organize my volunteers?”
A: Use Trello with their free nonprofit board template.

• Assign tasks

• Add checklists

• Create columns for Onboarding → Active → Done
  → Bonus: Share a public board with your team to promote visibility.

Consultant’s Corner

Looking for new funding sources for a current client?
Check out these free grant databases:

• 🔍 Grants.gov – federal grants (tip: filter by category and eligibility)

• 🔍 GrantStation Insider via TechSoup – free newsletter access

• 🔍 Local Community Foundations – search by city or region

• 🔍 FundsforNGOs – international and niche funding (free tier available)

That’s it for this week.

Keep going - the work you are doing is making a difference!

 💛, The Mission Possible Team at Advancement Adventures

P.S.

New here? C’mon over to our site to uncover more tools and tricks! www.advancementadventures.com